How to Upload Link to Google Drive Shared Folder

Tips on Sharing Files and Folders with Google Bulldoze

The ability to share documents and piece of work collaboratively is one of the most useful things about Google Drive! Hither are some tips on how to become started.

This content is borrowed from Google'due south full assistance site on sharing and Get started with shared drives

Share a unmarried item with specific people

Utilise this method when you know the electronic mail address (Hampshire or otherwise) of everyone with whom you are sharing.

1. Open a file in Google Docs, Sheets, or Slides.

2. In the pinnacle right corner, click Share.

3. Under "People" in the "Share with others" box, type the email accost (Hampshire, or otherwise) of the person or Google Group you lot want to share with. Tip: Search for Hampshire contacts by typing a name in the box.

4. To choose if a person can view, comment, or edit the file, click the Down arrow next to the text box.

5. Click Done. The people you shared with will get an email letting them know you've shared a file.

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Share a single item using a link

Utilize this method when yous don't know anybody'southward email address, aren't sure if they all take a Google business relationship, or simply desire a certificate to be more than widely available. You tin can have the link but available to the Hampshire community, or to the whole earth.

1. Open up a file in Google Docs, Sheets, or Slides.

2. In the meridian right corner, click Share.

3. Click "Get shareable link" in the superlative right of the "Share with others" box.

4. To choose whether a person tin view, annotate, or edit the file, click the Down arrow next to "Anyone with the link."

5. Note that the link will default to be viewable by Hampshire College accounts only! To aggrandize access  outside of Hampshire, click the Down arrow adjacent to "Anyone at Hampshire College…" and select "More" for boosted options.

6. A file link will be copied to your clipboard. Paste the link in an electronic mail or anywhere you want to share it.

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Sharing a Binder

If yous plan to collaborate with a grouping of people on a recurring ground, such as within a department or for a class, nosotros strongly propose creating a shared folder or a shared bulldoze (see below). Then every particular placed in this folder will automatically be shared with the group.

Create a folder

1. Go to drive.hampshire.edu

2. On the left, click New > Folder.

3. Enter a name for the folder.

4. Click Create.

Then, share the folder:

1. Select the name of the folder in Google Drive. At the top, click Share . Tip: You tin also correct-click the folder and choose Share.

2. Under "People" in the "Share with others" box, type the electronic mail address of the person or Google Group with whom yous want to share. Tip: Search for contacts past typing a name in the box.

3. Make sure their admission level is set to "Tin Edit."

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Shared Drives

Shared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Different files in My Drive, files in a shared drive belong to the squad instead of an individual. Fifty-fifty if members leave, the files stay exactly where they are so your team can continue to share information and go work done.

Non sure whether to utilize My Drive or a shared drive?

Ask yourself these questions:

• Are the files of interest to most or all members of a particular project squad?
• Exercise the files share a consistent theme?

If you answered "aye" to both questions, creating a new shared drive is a good idea. If the files are for a variety of projects, create multiple shared drives. For a comparison of My Bulldoze and shared drives, meet Differences between My Bulldoze and shared drives.

View What can you practice with shared drives? to go started

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Changing buying of a file or folder

Yous may desire to assign someone else to be the "owner" of a file or binder. The possessor has complete command over access, visibility, and tin choose to delete the file.

How to change owners

Yous can modify who owns a file or folder in Drive.

1. Go to Drive or a Docs, Sheets, or Slides abode screen.

2. Open the sharing box:

   • In Drive: Select the file or folder and click the share icon at the peak .

   • In a Docs, Sheets, or Slides home screen: Open the file and click Share in the height-right corner of the file

3. If the new owner already has edit access, skip to Stride 4. Otherwise, follow these steps:

   • Blazon the email address of the new owner in the "Invite people" field

   • Click Share and save.

4. Click Advanced in the lesser-right corner of the sharing box.

5. Click the drop-down card next to the proper name of the person you want to own the file or binder.

6. Select Is owner.

7. Click Done.

Transferring buying to or from a non-Hampshire Google business relationship

Some of us may have Hampshire-related documents "owned" past a personal Google business relationship. A best practice would be to transfer these items to be owned by your Hampshire account. While you can transfer buying between Hampshire College accounts, you lot can't transfer ownership to or from a not-Hampshire business relationship! Unfortunately, the only workaround at this time is to download all the files from your personal account onto your estimator, and and then re-upload them when logged into your Hampshire account.

If you're thinking most transferring files, have a await at Google's Takeout service; it provides options for downloading an archive of all your data, including Drive files.

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Source: https://www.hampshire.edu/it/tips-on-sharing-files-and-folders-with-google-drive

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